Published on 30 March 2023 | Last updated on 12 November 2025 # How do you address the disadvantages of a franking machine? ![How do you address the disadvantages of a franking machine?](data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg'%20width='1575'%20height='780'%20viewBox='0%200%201575%20780'%20%3E%3C/svg%3E) ![How do you address the disadvantages of a franking machine?](/sites/default/files/styles/noscript_fallback/public/2025-11/23-018-easypost-nadelen-frankeermachine-header-v03_894dc2644051bed52d9fced96b37b39c_2000.jpg.webp?itok=6LEJX-s_) *Some small organisations still process their outbound business mail manually. But most companies today use a franking machine, which allows them to process and stamp large volumes of mail quickly. But: such a device has its disadvantages. What are they? And above all: how do you solve these drawbacks?* ## First disadvantages: the costs It may be useful for processing business mail faster, but one of the drawbacks of a franking machine is certainly that it [costs a lot of money](https://www.easypost.eu/en/costs-franking-machine). Not only do you have to buy or lease the device, but you also have to pay for maintenance, ink and other materials. In addition, you pay the postage fee in advance, buying additional credits each time. ## Another thing: the loss of time But a franking machine has yet more disadvantages. Such as the fact that it's not fully automated. In other words, you have to deploy staff to operate the machine and stamp the mail. Employees who lose valuable time which they could better spend on your core activities. ![disadvantages franking machine](https://images.storychief.com/account_36355/23-018EASYPOSTWEBSITENADELENFRANKEERMACHINE02_c9626bf6886a23bb4e0209950ae4d9e6_800.jpg)## With a high risk of errors Things can go wrong when operating the franking machine. For example, when an employee has to stamp a lot of letters at a certain rate and then forgets to shut down the device correctly. As a result, the next employee may stamp his letters at the wrong rate. But the franking machine itself can also have disadvantages. There is always the risk of faults and failures with this kind of machine. In the event of a breakdown, all you can do is stop all the post until the fault is resolved. This disrupts your business mail, which can have major consequences when it comes to important official documents, invoices and reminder letters. ## No volume discounts And then there are hidden drawbacks. For example, with a franking machine, you don’t enjoy flexible rates and volume discounts. No matter how much mail you process and stamp every day, you'll always pay the same standard rates. In other words, you won't get any financial benefit from it. ## Say goodbye to all the disadvantages of your franking machine! Would you rather not take any of those risks? Then the answer is simple: outsource part or all of your mail processing to a postal partner like us. A step that will save you a lot of time and money, for example because you will no longer have to pay maintenance costs yourself. And because then you will enjoy volume discounts. In addition, your employees can fully focus on the core tasks of your business without losing valuable time. ## Wondering what we can do for you? Then contact EasyPost without delay. We are happy to help you optimise your outbound mail processing so that it will be more efficient and cheaper than ever before. if(window.strchfSettings === undefined) window.strchfSettings = {};window.strchfSettings.stats = {url: "https://easypost.storychief.io/en/disadvantages-franking-machine?id=1774969836&type=3",title: "How do you address the disadvantages of a franking machine?",siteId: "4867",id: "3d619f25-57fd-4b79-907c-737b93d9bb71"};(function(d, s, id) {var js, sjs = d.getElementsByTagName(s)[0];if (d.getElementById(id)) {window.strchf.update(); return;}js = d.createElement(s); js.id = id;js.src = "https://d37oebn0w9ir6a.cloudfront.net/scripts/v0/strchf.js";js.async = true;sjs.parentNode.insertBefore(js, sjs);}(document, 'script', 'storychief-jssdk')) On this page ## Related articles [ ![Working with a franking machine: can’t it be easier?](data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg'%20width='365'%20height='200'%20viewBox='0%200%20365%20200'%20%3E%3C/svg%3E) ![Working with a franking machine: can’t it be easier?](/sites/default/files/styles/noscript_fallback/public/2025-10/23-018EASYPOSTWEBSITEBLOGFRANKEERMACHINESWERKING01_d35f21335df44c3cbdee9e28f3a042d0_2000.jpg.webp?itok=fatEU3w1) ### Working with a franking machine: can’t it be easier? 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