Is investing in a franking machine still a good idea?

Despite digitalisation, many companies still process their outbound mail manually in a mailroom. And for bigger volumes, often with a franking machine. It allows you to get your post ready for sending relatively quickly. But does a franking machine still offer enough advantages today? Might it be easier, cheaper and more efficient, at lower rates? Well, yes.

Incalculable costs

It's true, a franking machine can process and stamp large volumes of mail. But it also comes at a cost. Not only to buy or lease the machine, but also for maintenance, ink and other overhead costs. Add it all up, and you will arrive at a substantial sum.

Furthermore, you have to deploy staff to operate the machine and put the mail through. That takes time, of course (and wages). Time that could be spent more efficiently on tasks that are more relevant to your core business.

While mistakes are easily made

Several things can go wrong. For example, when an employee stamps shipments at a certain rate and then forgets to shut down the franking machine correctly. And so the next employee may stamp the mail at the wrong rate.

But the franking machine can also suddenly breakdown. You are then forced to stop all the mail processing until the fault is resolved. Which, of course, can have major consequences for your business when it comes to important and urgent documents, such as reminder letters.

And then there are indexations

There are circumstances which you have no control over as an individual company. Such as the indexation carried out by bpost in early 2023 and which increased rates by up to 20%, even if you use a franking machine. How much are the rates actually increasing for 2023?

• Priority: + 16.09%
• Non-priority: + 20.41%
• European shipment: + 20.00%
• Shipment outside Europe: + 18.10%

The exact price increase depends on your current way of working. If you work with a franking machine, the chances are that the final cost will be high. That's while you don’t enjoy discounted rates for large volumes if you process your mail internally with a franking machine.

Save yourself the trouble

A franking machine may be useful for processing your business mail. But for even greater efficiency have your mail processed by an external postal partner. Because it will enable you to better align your efforts and expenses with the core activities of your business, while your outbound mail is processed smoothly.

At the same time, you will be cutting your costs significantly: you don’t have to finance maintenance costs yourself, nor invest in extra materials, nor pay man-hours for mail processing. Conversely, you will benefit from attractive volume discounts and rates that you don't enjoy with your franking machine, but via your external postal partner.

Looking for a postal partner?

Then look no further. EasyPost will not only help optimise your postal delivery with lower rates according to your mail volume. With EasyPost, you will also save on your collection and processing costs. In total, you can save up to 20% on your postal costs. Exactly how much can your company save?