Rent or buy a franking machine... or outsource?

Many companies equip their mailroom with a franking machine so that their employees can process large volumes of outbound mail more quickly. But is renting or buying a franking machine really the most efficient solution for handling mail?

Do you win or lose with it?

With a franking machine, you prepare business mail for dispatch faster than if you processed it manually. That's right. The device automatically franks your shipments according to volume and weight. But there are also drawbacks to a machine like that. For example, you still need staff to put the mail through the machine. Something that takes time and keeps people from their core tasks.

With that alone, a franking machine costs you money, namely in wages. But there are other costs involved. Such a machine is far from cheap to use. You need to budget for renting or buying the franking machine itself, but also for regular maintenance and for buying the necessary materials, such as ink and envelopes. Besides which, the device always charges you standard postal rates, without volume discounts. When you add all this up, you quickly arrive at a hefty outlay. Conclusion to start with: you lose twice - time and money.

But it can be cheaper and more efficient

You could reduce your outgoing business mail costs considerably if you outsourced your mail processing to an external postal partner. So that you could use your budget more efficiently. Not for buying or renting a franking machine and everything that comes with it, but for projects that are part of your company's core business.

The same goes for your employees, by the way: they too will have more time for their core tasks. They only need to leave the mail ready for collection by your postal partner, who will process it completely for you, including delivery to bpost for distribution. It could hardly be more efficient.

Conclusion: this time you gain time and money. All the more so because an external postal partner can also process and frank your business mail at advantageous rates. This is because your partner processes mail from multiple companies at the same time, giving volume discounts. In addition, the postal company takes on more of the costs of maintenance and so on.

So: buy or hire a franking machine, or outsource?

It goes without saying that external mail processing also saves you a lot of worries. Your business mail is professionally processed at an acceptable price. And some postal companies, such as EasyPost, help you even more. For example, you can take care of your business mail with us in just a few clicks, by delivering your mail to us digitally for printing, processing and mailing.

And mail processing companies always keep their finger on the pulse when it comes to innovation and sustainability. They are always up to date with the latest technologies and can invariably offer you a tailor-made mail service. Which of course also applies if you use EasyPost, but no doubt you have already realised that.

So yes, renting or buying a franking machine is useful for handling your business mail. But it can still be a lot more efficient and cheaper if you outsource your mail processing. It allows you to better align your efforts and expenditure with your core business, while your postal partner is processing your business mail with equal quality.

Will you make the best choice?

And outsource your mail processing too, instead of working on it yourself, with a franking machine that you have to buy or rent? With less effort, less cost, the assurance that your mail is in good hands and more time to focus on the essence of your business. Go for it: contact us today.