What is digital registered mail?

Is your organisation wasting a considerable amount of time and energy on sending registered mail? Wondering how you can do this quicker, easier and more cost-effectively? Then it’s time to start sending your letters via digital registered mail. Not yet familiar with digital registered mail? Read on!

Traditional registered mail has some undeniable benefits. As the sender, you receive legal proof (in the form of a receipt) that you actually sent the mail. And, if you pay extra, you additionally receive a signed proof of delivery specifying the date that your recipient received your registered mail. Traditional registered mail also makes a big impression on the recipient. But it does cost your business more time, energy and money. So, what if you could first send that registered mail electronically, followed by a physical mail only when strictly necessary? The good news is that you can!

What is a digital registered mail?

In a nutshell? The same as physical registered mail but 100% electronic. You send a letter to your recipient, after which you receive a receipt which confirms that you sent your mail on the correct date. The recipient must first identify themselves using eID or itsme® before receiving the message.

In other words, digital registered mail is less hassle and provides more flexibility and transparency at a more favourable price. Even though it enjoys the same legal validity . Indeed, you can always be certain that the correct recipient has received your registered mail, because they must first identify themselves prior to retrieving it. You can corroborate this identification process and the content of your communication via the notification and validation reports that you receive. These reports provide an overview of every stage in the process: from the online transmission of the digital registered mail to its receipt.

In other words: a digital registered mail has the same legal value as a physical registered mail. You can corroborate even more information using this type of mail, including the content of your mail.

How do you send digital registered mail?

You can only send digital registered mail with guaranteed identification via postal partners who have obtained QTSP certification. In other words Qualified Trust Service Providers who are officially permitted to deliver a Qualified Electronic Registered Delivery Service.QeRDS is one of five trust services that was introduced by the European eIDAS regulation. This directive governs secure transactions between citizens, businesses and public authorities within the EU.

EasyPost recently became a proud Qualified Trust Service Provider for QeRDS. So, when it comes to digital registered mail (QeRDS), you’ve come to the right place. Take advantage of an extremely simple, secure and legally valid process that’s also up to a third cheaper, via our EasyPost customer platform.

And one that harnesses the combined power of traditional and digital registered mail. Indeed, we automatically convert your digital registered mail to a traditional registered mail upon the expiration of its availability period. In this instance, we print the mail and physically send it to your recipient. You determine the timeframe for sending the second mail. If you want us to send a paper copy within one working day of the digital mail, then we use a so-called hybrid registered mail.

Ready to go digital?

Ready to start sending your registered mail electronically? Just like an increasing number of other Belgian businesses and organisations. Dive into more detail on digital registered mail via EasyPost. Or make an appointment for a demo and experience the difference first hand.