Everything you need to know about digital registered mail

Paper-based registered mail might impress the recipient. But it also costs your organisation a considerable amount of time and money. So, is there a way of first sending your physical registered mail electronically? In a simple, secure and 100% reliable process, that preferably also offers reduced costs? Yes, you can do this via EasyPost. Here’s everything you need to know about digital registered mail.

What is digital registered mail?

It’s the same as paper-based registered mail, but 100% electronic. You send your letter electronically (i.e. in an email), after which you receive a receipt. This provides legal proof that you sent your mail on the correct date. Your recipient must first identify themselves using eID or itsme® before receiving the message. The data cannot be altered during transmission without this being detected.

What is digital registered mail?

Why opt to send mail electronically?

For a start, it saves you a considerable amount of time. After all, there’s little work involved in sending registered mail electronically. You can send the mail extremely quickly, and at a time of your convenience. Even when the post office is closed. In fact, you needn’t visit the post office at all.

Once sent, you receive detailed insight into the journey of your mail, which also provides the reassurance that your mail has reached the right recipient. Without any delay. And the best news of all? Digital registered mail costs you a fraction of the price of traditional registered mail.

Keen to explore the benefits in more detail?

But what about its legal validity?

What if you don't receive a response?

Has the recipient failed to respond to your mail in a timely manner? Then we’ll automatically send your letter by paper-based registered mail as well.

This enables you to combine the benefits of digital registered mail, such as its extremely low cost, with the authority of paper-based registered mail. We can also send the physical registered mail within one working day of the registered mail. In this case you’re opting for hybrid registered mail.

Ready to start sending digital registered mail?

Is your organisation keen to start (first) sending important documents by registered mail? Using a simple, secure, 100% reliable and significantly more cost-effective process via our EasyPost Connect digital platform? With the option of full-automation? Then click here to discove more or make an appointment for a demo and experience the difference first hand.have the same legal validity and value as traditional registered mail? And is it as reliable and secure? Because you need to be able to rely on digital mail 100% when sending important documents. The short answer? Yes, QeRDS enjoys complete legal validity and has the same legal value.

How can it have the same legal validity? Here’s how!

How do you send digital registered mail?

You first need to search for a QTSP (Qualified Trust Service Provider). Because only QTSPs are officially permitted to send digital registered mail. QTSP certification is only awarded after the provider has undergone a rigorous external audit that ensures they fully comply with all the requirements in the European eIDAS directive.

Great news: EasyPost has recently become a Qualified Service Provider. So you can now send your digital registered mail via EasyPost.

You can do this using a simple, secure and 100% reliable process via our EasyPost Connect digital platform. Either submit your mail to EasyPost, or allow us to send them on your behalf via a fully-automated process that’s seamlessly aligned to your organisation's workflow.

What if you don't receive a response?

Has the recipient failed to respond to your mail in a timely manner? Then we’ll automatically send your letter by paper-based registered mail as well.

This enables you to combine the benefits of registered mail, such as its extremely low cost, with the authority of paper-based registered mail. We can also send the physical registered mail within one working day of the digital one. In this case you’re opting for hybrid registered mail.

Ready to start sending digital registered mail?

Is your organisation keen to start (first) sending important documents by mail? Using a simple, secure, 100% reliable and significantly more cost-effective process via our EasyPost Connect digital platform? With the option of full-automation? Then click here to learn more about digital registered mail.. Or make an appointment for a demo and experience the difference first hand.